About the Academy of St. Joseph

Founded in 2007 and located in New York City's West Village, the Academy of St. Joseph (AoSJ) is a small, independent Catholic school serving students from Pre-Kindergarten through Grade 8. Guided by the values of Character, Competence, and Compassion, AOSJ prepares students to thrive intellectually, spiritually, and personally. The school is entering a new chapter of leadership and growth — and is building an administrative team to match the ambition of that moment.

Who We're Looking For

The right person for this role is a natural connector — someone who lights up when meeting new families, who follows up without being asked, and who understands that enrollment is ultimately a relationship business. They are organized enough to manage a complex pipeline and creative enough to tell AOSJ's story in ways that resonate with the families this school is meant to serve.

They are comfortable moving between the relational and the operational — from a warm conversation with a prospective parent to an enrollment report for the Board — without losing energy or quality in either direction. They believe in the mission of Catholic independent school education, and that belief comes through in how they show up every day.

AOSJ is entering a new chapter of leadership and growth. The next Admissions & Enrollment Coordinator will play a central role in shaping the school's next chapter — and will be recognized and rewarded for doing so. 

Responsibilities

Admissions Pipeline & Prospective Family Experience

Serve as the primary point of contact for prospective families from first inquiry through enrollment, providing a warm, responsive, and informed experience at every touchpoint

Actively manage and nurture the inquiry-to-application pipeline — following up with prospective families, answering questions, and sustaining momentum through the decision process

Conduct admissions interviews and student assessments in coordination with division heads

Support the scheduling and coordination of applicant visiting days across divisions

Communicate admissions decisions and manage the offer and acceptance process

Build and maintain relationships with feeder nursery schools, early childhood programs, educational consultants, and community organizations to generate referrals and expand the school’s network

Attend school fairs, nursery school visits, and community events; register for and represent AOSJ at relevant external forums, including EMA, ISAAGNY, DECA, and Parents League meetings

Enrollment Events & Community Outreach

Plan and execute all admissions events: open houses, school tours, information sessions, and virtual engagements, including coffee talks and panel events

Develop open house flyers, invitations, and event materials for distribution across print and digital channels

Coordinate and prepare student ambassadors from the upper school to give tours and represent AOSJ authentically to prospective families

Establish and steward a parent ambassador group — current families who can speak to the AOSJ experience with prospective parents

Set up open house tours for educators, nursery school directors, and educational professionals

Yield Management & Retention

Follow up proactively with accepted families before enrollment decisions are made — understanding hesitation, addressing concerns, and making the case for AOSJ

Lead the annual re-enrollment process: issue contracts on a clear timeline, track outstanding commitments, and engage at-risk families before they quietly disenroll

Track and analyze reasons for non-enrollment through post-decision outreach and surveys; use findings to refine strategy year over year

Liaise with current and newly enrolled families to surface and address concerns early, with particular attention to new family experience in year one

Data, Reporting & Board Communication

Maintain accurate, up-to-date records across the full enrollment funnel: inquiries, applications, acceptances, enrollments, and attrition

Produce weekly enrollment updates for the Head of School

Prepare and present monthly enrollment slides for the Board of Trustees

Track acceptances, family decisions, school destinations, and retention data

Analyze enrollment trends to identify gaps, opportunities, and year-over-year patterns

Support development of forward-looking enrollment projections by grade level to assist with budget and staffing planning

Stay informed on trends and best practices in independent school admissions and enrollment management

Financial Aid Administration

Manage the financial aid application process in coordination with the Head of School and Board

Administer the financial aid platform (currently TADS; transition to Clarity under consideration)

Issue financial aid award communications to families with accuracy and discretion

Maintain confidentiality and care in all financial aid-related family interactions

Enrollment Systems & Operations

Manage the admissions database and ensure accurate, timely processing of applications, supporting documents, and enrollment contracts

Issue and track enrollment and re-enrollment contracts for new and returning families

Administer key enrollment platforms, including FACTS and Ravenna

Maintain various enrollment-related subscriptions, licenses, and advertising placements (e.g., Parent Review and other parent platforms)

Organize and systematize enrollment folders and the end-to-end admissions workflow

Formalize and update the school’s Enrollment Plan annually in collaboration with the Head of School

Social Media & Digital Communications

Develop, curate, and post engaging content across AOSJ’s social media platforms (Instagram, Facebook, and others) that highlights student life, community events, academic programming, and admissions milestones

Create and manage a social media content calendar aligned with the admissions cycle, key school events, and enrollment goals

Collaborate with faculty, staff, and students to gather stories and content that reflect AOSJ’s distinctive identity and culture

Monitor social media engagement and analytics to inform strategy and optimize reach

Maintain and update admissions-related pages on the school website, ensuring content is accurate, current, and visually engaging

Assist in the creation of digital newsletters, promotional emails, and other online communications

Coordinate photography and videography for admissions events and marketing purposes; occasionally capture short-form content for social platforms

Maintain brand consistency across all digital channels and printed materials

Prepare slides and visual materials for virtual fairs and board presentations

Alumni Engagement

Maintain an email database of graduates, former families, and Academy community members

Cultivate light engagement with AOSJ’s young alumni community (graduating classes from ~2015 onward), with a focus on their role as enrollment advocates — speaking at open houses, connecting with prospective families, and amplifying the school’s story

Create occasional opportunities for alumni involvement in school life and admissions events

High School Outplacement/Exmissions Support

Assist the Head of School and Assistant Head of School with 8th-grade outplacement/exmissions, including coordination of transcript and record release, management of the DOE My School application portal, and family communications

Support parent education on the high school application process as needed

Attend relevant high school admissions events and cultivate familiarity with the NYC independent and Catholic high school landscape

Communicate with directors of enrollment at partner high schools to support student placement

Competencies

We are looking for someone who demonstrates the following:

Warmth and interpersonal skill: the ability to make prospective families feel seen, welcomed, and confident in AOSJ from the very first conversation

Organizational rigor: you track details, follow through consistently, and build systems that hold even in a busy season

Data literacy: comfortable building reports, spotting trends, and communicating findings clearly to leadership and the Board

Written communication: you craft clear, compelling messages for a range of audiences, from a prospective family email to a board slide

Creative problem-solving: you approach enrollment challenges with curiosity, not just checklists

Digital fluency: comfortable with social media platforms, content creation tools, and website CMS environments

Time management: able to manage multiple projects simultaneously without losing quality or responsiveness

Bias toward initiative: you identify what needs to happen and make it happen without waiting to be told

Genuine alignment with the mission of a Catholic, values-driven school community

Qualifications

Required

Bachelor’s degree required

Minimum 3–5 years of experience in admissions, enrollment management, or a closely related field, preferably in an independent school or educational setting

Strong interpersonal and communication skills; ability to build rapport quickly with diverse families, students, and community partners

Demonstrated experience creating and managing social media content (Instagram, Facebook, and similar platforms)

Strong writing, editing, and storytelling skills

Proficiency with Google Suite, Microsoft Office, and database applications

Excellent organizational skills and ability to manage multiple priorities simultaneously

Preferred

Familiarity with FACTS, Ravenna, TADS, or comparable admissions and SIS platforms

Experience with financial aid administration

Familiarity with website content management systems (Finalsite, WordPress, or similar)

Knowledge of the NYC independent school market, including familiarity with ISAAGNY, EMA, DECA, and the Parents League

Experience working in a Catholic or faith-based school environment

Growth & Opportunity

This is a role designed for someone who wants to build. The Academy of St. Joseph is at an early and important moment in its growth— strong academic programming, a deeply committed community, and a clear path toward meaningful enrollment growth. The right person will have the opportunity to shape what a best-in-class admissions operation looks like at a school of this scale, and to grow with the institution as that work takes hold. Compensation will be reviewed annually with attention to performance and school growth.

Salary range: $70,000–$90,000, commensurate with experience. Benefits include health insurance, retirement plan, and professional development support. This is a full-time, 12-month position based on-site at AoSJ's campus in New York City, with some evenings and weekends required for school events.

How to Apply

Interested candidates should submit a resume and cover letter to Dan Faas, Head of School, at dfaas@aosj.us. The Academy of Saint Joseph is an equal opportunity employer committed to building a diverse and inclusive team. Anticipated start date is July 15, 2026, or sooner, if available.  

About Academy of St. Joseph

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