Randolph-Macon Academy is seeking a Director of Summer Programs and Auxiliary Services. Reporting to the Director of Finance, this role is responsible for the administration, management, and supervision of all summer and auxiliary programs (including camps, extended-day offerings, and facility rentals), as well as budgeting, scheduling, billing, staffing, training, compliance, and program evaluation. The director will lead the development and growth of a robust portfolio of school-run summer camps, expanding offerings that serve both the R-MA community and the broader region. The director also supports the school’s general operations by overseeing space utilization and transportation reservations during the academic year.

Duties/Responsibilities:

• Build, manage and oversee the development and planning process for R-MA’s summer camp and auxiliary programs to advance the Academy’s mission, enhance admissions outreach, and generate revenue.
• Promote and drive growth of the school’s facilities rental program by cultivating partnerships, managing external inquiries, coordinating bookings for events and programs, and serving as the primary point of contact to ensure excellent client communication and customer service.
• Coordinate offerings and programs with Senior Staff
• Ensures that the programs align with the Academy’s educational priorities.
• Oversees the management of all summer and auxiliary programs, communicating effectively and providing the highest level of customer service to all participants and their families.
• Ensures that all programs are in compliance with applicable regulations of camp licensing and operates in accordance with the Academy's policies and procedures.
• Ensures the safety and social/emotional well-being of all summer and auxiliary program participants.
• Markets the summer programs and advertises facilities.
• Schedules, coordinates, and appropriately communicates summer and auxiliary program use of facilities, services, and security needs.
• Cultivates and stewards essential partnerships with vendors that participate in summer and auxiliary programs; ensures partners comply with policies through contractual agreements.
• Hires, supervises, and supports summer staff; establishes appropriate compensation for all summer employees.
• Maintains an understanding of the licensing and background screening processes for independent schools/camps and ensures that all required forms and background checks are completed and on file.
• Provides orientation and training for staff as needed.
• Prepares a comprehensive annual budget for all auxiliary programs.
• Monitors revenues and expenses to foster bottom line performance across all auxiliary programs; prepares reports as needed.
• With the support of the Finance Office, coordinates staff payroll and billing for all summer camps and other Auxiliary programming.
• Develops the advertising strategy for summer programs; produces content for the Academy’s website, and other outlets.
• Communicates, schedules and manages room reservations and transportation requests for field trips. Supports the coordination of room requests with the Facilities team. Coordinates drivers’ schedules, school owned vehicles and contracts with outside transportation companies as needed.
• Supports the school year Student Bus Service
• Manage and respond to inquiries for campus facilities rentals from organizations and individuals outside the school community for events, practices, and programs.
• Other duties as assigned

Required Skills/Abilities:

• Proven ability to design and launch new programs or expand existing offerings, particularly summer camps or auxiliary programs that serve both school communities and external participants.

• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Strong analytical and problem-solving skills
• Ability to prioritize tasks and to delegate them when appropriate
• Ability to function well in a high-paced, and at times, stressful environment
• Proficient with Microsoft Office and Google Suite

Education and Experience:

• Bachelor’s degree in Education, Business Administration/Operations
• At least 3 years of experience in teaching or business operations.

Physical Requirements:

The demands described here represent those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions

• Ability to bend, kneel, squat, stand and carry 30 to 50 pounds
• Physical mobility and endurance to respond to emergencies

Work Schedule/Travel:

Occasionally, there may be business and school functions that will require your presence to work flexible hours, including evenings, nights and/or weekends.

Due to the operational needs of the summer camp program, vacation limitations will apply during this period.

About Randolph-Macon Academy

Founded in 1892, Randolph-Macon Academy is a co-ed private school for grades 6-12. We offer a superior university-preparatory curriculum with military values, preparing graduates to pursue lives of meaning and success. Every year, 100% of our graduates are accepted to the best universities around the world with the Class of 2024 graduating 65 students who earned over $16 million in scholarships.

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