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Under the supervision of the Facilities Manager, the Assistant Facilities Manager supports the facilities organization at a specific location, set of buildings, or campus environment. The Assistant Facilities Manager is charged with supporting the day-to-day implementation of policies, procedures, programs and workplace services delivery that provides a well-managed and well-maintained building. Places an emphasis on a positive response to the concerns and needs of the tenants, environmental health and safety, and quality programs, in coordination with the client's goals and objectives.
Job Description
About the Role
Ensure proper handing over and taking over of units.
Carry out site inspections including monthly night inspection.
Able to read and reply e-mail; i.e. PC literate including Microsoft Words & Excel.
Liaising and checking tenantâ™s fitting out works.
Carry out planned inspections, quality control, and supervision of employees, sub-contractors and other services including client's appointed contractors.
Deal with incidents, complaints, breakdowns and repairs.
Act as a Competent Person in providing engineering and technical assessment towards to trouble-shooting, identifying the appropriate causes, review and implement the appropriate solutions to be executed by the Sub-Contractors and other service providers.
Attend to feedbacks and requests from the Employer staff and tenants.
Provide 24 hour emergency support. Function as the initial first response to emergency situation and be familiar and trained in the appropriate process and procedures.
Perform any other work necessary for effective operation of the Property or as directed by the SO.
Handle tenantâ™s requests and feedback; liaise with tenants on management and maintenance issues in line with client's SOP and Tenancy Agreement.
Carry out monthly/quarterly periodic inspections on assigned properties with standard checklist, identify any defects or irregularities and follow up with tenant on necessary repair/ reinstatement/regularization. Timely renewal of licenses and certificates, submission of service reports by tenants.
Plan and execute preventive maintenance and corrective work.
Supervise term contractors or service providers of both subcontractors of the FMC and term contractors & adhoc contractors to ensure that works are carry out satisfactory and in accordance to stipulated scope of work, and terms and conditions, SOP.
Call quotations for any adhoc / preventative works and ensure that works are carried out satisfactory.
Review and process tenantsâ™ A&A works including collection of deposit and admin fee and ensure compliance in accordance to Fitting Out guidelines.
Work for the Best in the Industry - make your next move here!
Cushman & Wakefield is a leading global real estate services firm. As a leader in multifamily property management, we deliver exceptional value through tailored solutions that create efficient and engaging communities. Our passionate approach, strong operational practices and high-performing teams unlock every property’s ability to provide residents with a place they can truly call home.