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The Florida Medical Association is a professional association dedicated to the service and assistance of Doctors of Medicine and Doctors of Osteopathic Medicine in Florida. We are seeking an experienced Accounts Payable Specialist to join our accounting department
Job Summary
The Accounts Payable (AP) Specialist is responsible for the accurate and timely processing of vendor invoices, travel reimbursements, and payment transactions. This role supports the full accounts payable lifecycle, including invoice verification, payment scheduling, issue resolution, and maintaining organized financial records. The AP Specialist will support FMA and sub-entities as assigned.
Reports To: Chief Financial Officer and Accounting Manager
Essential Job Functions
Process vendor invoices accurately and efficiently, including coding and data entry
Review invoices for accuracy and proper authorization
Research and resolve invoice discrepancies and vendor inquiries in a timely manner
Prepare and process weekly payments (ACH, checks, or other methods) in accordance with payment terms
Maintain organized financial records, including invoices, approvals, and payment histories
Maintain and update vendor files, including W-9s and contact information
Assist with annual audits by providing required documentation and support
Collaborate with internal departments to ensure proper expense coding and approvals
Provide general accounting and administrative support to the finance team as needed
Minimum Qualifications
1–3 years of accounts payable or general accounting experience preferred (entry-level candidates with relevant training may be considered)
Basic understanding of accounting principles and accounts payable processes
Experience with data entry and financial systems
Proficiency in Microsoft Excel and other Microsoft Office applications
Knowledge, Skills, and Abilities
Knowledge of:
Basic accounting and bookkeeping principles
Accounts payable processes and financial recordkeeping
Skills in:
Accurate and efficient data entry
Basic mathematical calculations
Organization and time management
Clear verbal and written communication
Database Entry and Membership Processing
Ability to:
Review invoices for accuracy and resolve discrepancies
Prioritize tasks and meet deadlines in a fast-paced environment
Maintain confidentiality of financial information
Work independently as well as collaboratively within a team
Founded in 1874, the Florida Medical Association is a professional association dedicated to the service and assistance of Doctors of Medicine and Doctors of Osteopathic Medicine in Florida. The FMA represents more than 25,000 members on issues of legislation and regulatory affairs, medical economics and education, public health, and ethical and legal issues. We advocate for physicians and their patients to promote the public health, ensure the highest standards of medical practice, and to enhance the quality and availability of health care in the Sunshine State.
