POSTING INFORMATION

Internal Title

Administrative Operations Manager, Studio Art

Position Type

Classified

Faculty / Non-Faculty / Administration

Non-Faculty

Pay Band

GEN06

Level

Department

Studio Arts

Job Purpose

This position provides high-level clerical, financial, and student-focused support to faculty, staff, and departments, playing a crucial role in maintaining efficient office operations and supporting the academic mission. The role involves managing daily operations such as professional communication, budget management, and the maintenance of confidential student and faculty records. Additionally, the position provides strategic administrative support to the academic department and is responsible for the supervision of student workers, temporary staff, and models, ensuring all departmental tasks are executed with precision and discretion.

Minimum Requirements

High School diploma and 2+ years of relevant professional experience administration, higher education administration, or a related field. Bachelor’s degree is preferred. Demonstrated experience in program coordination, student services, project or event management, or budget management is preferred. Candidates with an equivalent combination of experience and/or education are encouraged to apply.

Required Knowledge, Skills and Abilities

Must have strong written and verbal communication skills, excellent interpersonal abilities, and advanced organizational and planning skills. Demonstrated proficiency with Microsoft Office, Banner, Cognos, Degree Works or Astra reservation systems or comparable database and information systems is preferred. Must have budget management and project coordination experience, with the ability to track multiple workflows and meet deadlines independently. Must exercise sound judgment and discretion. Experience managing confidential information and an understanding of FERPA guidelines and relevant state and federal laws, regulations, and policies is preferred. Must maintain effective working relationships with students, faculty, staff, and community partners. Strong problem-solving skills, attention to detail, and the ability to plan, implement, and evaluate complex administrative activities independently are essential.

Additional Comments Regarding Position

Typical hours are Monday – Friday from 8:30 a.m. – 5 p.m., but some evening or weekend work may be required at times.

Special Instructions to Applicants

Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

*Salary is commensurate with education/experience which exceeds the minimum requirements.

Offers of employment are contingent upon a successful background and credit check.

All applications must be submitted online https://jobs.cofc.edu.

Salary

*$37,200 – $51,866

Posting Date

04/29/2026

Closing Date

05/13/2026

Benefits

• Insurance: Health/Dental/Vision
• Life Insurance
• Paid Leave: Sick/Annual/Parental
• Retirement
• Long Term Disability
• Paid Holidays
• Free CARTA Bus Service
• Employee Tuition Assistance Program (ETAP)
• Employee Assistance Program (EAP)
• Full Benefits Package – Click Here

Open Until Filled

No

Posting Number

2026066

EEO Statement

The College of Charleston is an equal opportunity employer and does not discriminate against any individual or group on the basis of sex, gender (including gender identity and/or expression), pregnancy, race, religion, color, national origin, age, disability, military or veteran status, sexual orientation, genetic information, and other classifications protected by applicable federal, state, and local laws. For more information, please visit eop.cofc.edu.

Quicklink for Posting

https://jobs.cofc.edu/postings/17911

Job Duties

Activity

Program Operations & Administration · 

• Manage the program’s state and foundation accounts, including processing all hiring forms, honoraria, purchases, and reimbursements.
• Coordinate all course scheduling across academic terms, liaising with the Registrar, and managing enrollment updates.
• Serve as a primary administrative liaison to internal and external constituents (including campus offices like Academic Affairs, Registrar, HR, Controller’s Office, Marketing, IT, etc.). Oversee program data management using platforms such as Banner, Cognos, and DegreeWorks; maintain student records, course information, and program documentation databases.
• Provide strategic and logistical support to the chair for assessment, strategic planning, accreditation, and program reporting.
• Provide comprehensive office administrative functions on a day-to-day basis.

Essential or Marginal

Essential

Percent of Time

35

Activity

Student and Faculty Support · 

• Serve as a first point of contact for prospective students, donors and community members.
• Support current students with administrative tasks like scheduling, advising, trouble-shooting registration issues, and facilitating academic processes, reserving space, etc.
• Consult with the department chair to initiate adjunct faculty hiring, onboarding, and support each semester.
• Administer departmental scholarship and award processes in coordination with faculty and campus offices.
• Support faculty with other administrative tasks related to teaching, research, and service.
• Serve as main purchaser for the department and coordinate with faculty in each area to make regular supply and maintenance purchases.
• Perform routine budget maintenance and reporting for all department indexes and foundation funds.

Essential or Marginal

Essential

Percent of Time

25

Activity

Staff Support

• Oversee the hiring, scheduling and supervision of models. Work with faculty to manage model requests and advertise modeling opportunities.
• Coordinate with faculty on the hiring of temporary staff roles, managing schedules and timesheets for these positions
• Supervise student workers; oversee their recruitment, training, and daily responsibilities.
• Assist with processing regular administrative forms such as travel authorizations, check requests, additional pay forms, etc.
• Coordinate travel and payment for guest artists as needed
• Collaborate with faculty to develop and support study abroad programs, including logistics, marketing, and student communication.

Essential or Marginal

Essential

Percent of Time

20

Activity

Marketing, Communications, and Events

• Work with the school’s director of marketing and communications and media interns to consistently update social media, website, and printed materials.
• Manage all regular departmental communications to faculty, staff and students.
• Work with department chair and director of donor relations to maintain consistent donor acknowledgements and invitations.

Essential or Marginal

Essential

Percent of Time

10

Activity

Strategic Planning and Program Advancement

• Support implementation of departmental and campus recruitment events, tours, summer programming, etc.
• Coordinate student volunteers for on-campus recruitment events throughout the academic year.
• Work with the faculty recruitment coordinator to plan the Summer Arts Intensive for High School students
• Support the development and implementation of program-wide policies, initiatives, and strategic goals.
• Assist with the onboarding and transition planning for new faculty or staff positions as needed.

Essential or Marginal

Essential

Percent of Time

10