Job Description

This position is responsible for the ownership, application administration and continuous improvement of various financial and enterprise content management (ECM) systems. The role serves as a cross-functional business partner bridging finance, other operational departments and IT to ensure systems, data, and processes support strong internal controls, regulatory compliance and accurate financial reporting. Furthermore, the analyst will gather requirements, configure software, troubleshoot and provide user training.

Enterprise Content Management Application Administration

• Administer and maintain the enterprise content management platforms which retain contracts, financial and other company records.
• Gather requirements, evaluate and implement the future state enterprise content management system roadmap.
• Partner with contracts/records coordinator to manage renewals, expirations and backlog items.
• Drive workflow and process improvements to reduce risk and manual effort.

Financial Systems Business Analysis

• Serve as a functional business analyst for financial systems and integrated applications.
• Translate accounting and finance, procurement and enterprise asset management requirements into system configurations and enhancements.
• Support general ledger, accounts payable, accounts receivable, project accounting, fixed asset accounting and reporting processes.
• Document business processes and update documentation as system upgrades occur.
• Participate in the planning and scheduling of system upgrades, enhancements, testing and user acceptance.
• Assist in defining data classification and metadata standards for contract and financial documentation.
• Evaluate opportunities to apply AI and advanced analytics to financial and contract data.

Controls, Governance & Compliance

• Support internal controls over system access, approvals and data integrity.
• Assist with audits by providing documentation, reports and process explanations.
• Ensure role-based security aligns with segregation-of-duties requirements.
• Administer the setup of new users in the Enterprise Resource Planning (ERP) and ECM systems with all applicable permissions and access.  Administer the termination of former users.

EDUCATION AND/OR WORK EXPERIENCE REQUIREMENTS:

• Bachelor’s degree in Accounting, Finance, Information Systems, Business Administration, or related field.
• Seven (7) or more years of experience supporting financial systems, ECM platforms, or accounting operations.
• Three (3) or more years of experience in project management and training. 
• Strong understanding of accounting processes, reporting, and internal controls.
• Demonstrated ability to translate business requirements and processes into system solutions.

Key Competencies

• Financial systems and business process expertise
• Process improvement and controls mindset
• Analytical and problem-solving skills
• Strong written and verbal communication
• Strong attention to detail and organization skills
• Cross-functional collaboration
• Ability to bridge the gap between technical teams and accounting
• Demonstration of continual learning and skills development

PREFERRED EDUCATION AND EXPERIENCE:

• Experience supporting ERP financial and non-financial modules and reporting tools.
• Experience with enterprise content management platforms.
• Experience with business intelligence software.
• Experience in a regulated or utility environment.
• Experience creating, updating and training on process documentation.
• Experience with on-premises and cloud-based systems.
• Experience using AI tools for process and efficiency improvements.
• Highly proficient with Microsoft tools including: Excel, Word, Outlook and Teams.

PHYSICAL REQUIREMENTS:

• Ability to travel in or out of state for training and conferences.
• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards
• Must be able to lift and carry up to 40 lbs. without mechanical assistance.
• Must be able to talk, listen and speak clearly on telephone.

WORKING CONDITIONS:

• Spends 70% time developing and maintaining business contacts within the organization.
• Spends 30% time developing and maintaining business contacts outside the organization with various suppliers or contractors/consultants.
• Spends 90% time in a general office environment.
• Spends 10% time in an outdoor environment.
• Spends 60% sitting; 20% standing; 20% walking in the course of performing job responsibilities. 
• Exposure to weather elements is unlikely.
• Incumbents are not likely to drive a vehicle in the course of performing their job responsibilities.
• Incumbents in this position will occasionally require moving in an awkward position (bending, stooping). 
• Incumbents will use the following office equipment in the course of performing their duties:  computer, printer, copier and scanner.